Program Administrator

Administration

Join Our Team

The PCSS Program Administrator, alongside the PCSS Operations Director, is responsible for club-wide administration and program support. The role includes overseeing the registration platform, managing accounts payable and receivable, interfacing with membership, and supporting sport directors with logistics. This role collaborates closely with Athletic Directors, Event and Program Directors, and other PCSS staff to ensure excellence in program delivery.

Park City Ski & Snowboard (PCSS) is committed to creating a diverse and inclusive work environment. We are proud to be an equal-opportunity employer and welcome applicants from all backgrounds.  All qualified candidates will receive consideration for employment without regard to race, ancestry, place of origin, color, ethnic background, citizenship, creed, sex, sexual orientation, gender identity, age, marital status, family status, or disability.  We encourage applications from individuals with disabilities and are happy to provide accommodations upon request during all stages of the selection process.

Reports To
Operations Director
employee status
Full-time or Part-time, $20+/hr depending on experience
Supervises
NA
Questions? Contact:

Key Responsibilities

• Oversee all program registrations in point-of-sale software (i.e., refunds, credits, discounts, invoicing)
• Handle accounts payable
• Regularly engage with membership to respond to inquiries and assist with billing needs
• Process and report (to Program Director) all athlete scholarships
• Assist with sport and fundraising event preparation and day-of operations
• Assist Sport Directors with trip and race planning
• Work closely with resort partners on payments for lane fees
• Work with key vendor relationships, including insurance providers, partner agencies, etc.
• Attend board and manager meetings and provide minutes
• Provide additional program-related support identified by the Operations Director.

Qualifications


• Must pass a background check and complete SafeSport certification within one month
• Able to work days, evenings, weekends, and some holidays
• Ability to work in a team environment
• Must be able to work outdoors in all weather conditions and lift up to 50 lbs
• Self-starter who takes initiative and works independently
• Knowledge of Google Workspace, Microsoft Suite, and payment portals preferred
• Strong verbal and written communication skills

Education & Experience

• Bachelor’s degree or equivalent experience in coaching and/or administration at a winter sports club

Physical Requirements

• Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus
• Hearing: Ability to converse with others in normal conversation

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of the job description at any time without prior notice.